Privacy Notice for Candidates
What is the purpose of this policy?
This privacy notice describes how we collect and use your personal data during our recruitment process.
It applies to all internal or external candidates who apply to work for any company within our Group, whether directly or via an employment agency. This notice does not form part of any contract of employment or other contract to provide services.
This privacy notice was last updated in October 2023 and we may update it at any time. The latest version will be made available on our recruitment site.
If you have any questions about this privacy notice, or how we collect or use your information, please contact our Group Data Protection Officer at:
C&C Group plc
161 Duke Street
Email - email@example.com
It is important that you read this notice, together with any other privacy information we may provide on specific occasions, so that you are aware of how and why we are using your information.
Your duty to inform us of changes
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.
If you fail to provide personal information
If you fail to provide certain information when requested, we may not be able to conduct or conclude the recruitment process or we may be prevented from complying with our legal obligations (such as to ensure the health and safety of our workers).
Information we collect and hold about you
We will collect, store, and use the following categories of personal information during the application and recruitment process:
We collect personal information either directly from you or from the employment agency representing you. We may collect additional information from third parties including former employers, employment agencies or references that you provide.
How we use special category data
We will use information about your physical or mental health, or disability status, to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during the interview process.
Where provided, we will use anonymised information about your race or nationality or ethnic origin, religious, philosophical or religious beliefs, or your sexual orientation, to ensure meaningful equal opportunity monitoring and reporting. The provision of this information is voluntary and your decision to provide or withhold it will not impact the outcome of your application; it will only be used for the purposes of diversity monitoring and will not be stored with your application.
If you are successful in your application, or if you are an existing colleague, the information may be transferred to your personnel employment file. The information provided will be treated in the strictest confidence and you will be able to populate or update the choices that apply to you on your personnel file.
Please be aware that this information is for equality monitoring purposes only and responses are not individually reviewed. Therefore, if you feel you may need or benefit from adjustments to our recruitment and selection processes, please contact firstname.lastname@example.org so we may discuss these with you.
Information about criminal convictions
We will only collect information about criminal convictions if it is appropriate given the nature of the role and where we have a necessity to do so. You will be notified in advance of any background checks required for the vacancy and you will be asked to consent to these checks in advance.
Why we use your information
We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:
1. Where it is necessary to enter into a contract of employment with you.
2. Where it is necessary to comply with a legal obligation, for example, confirming your right to work in the country where the role is based.
3. Where it is necessary for our legitimate interests (or those of a third party), such as selecting suitable employees.
4. Where you have given us your consent to use your information, for example, where you have not been successful in a particular role but we request to keep your information on our records so we can contact you about other opportunities that might arise, or where you have voluntarily provided us with your diversity data.
We may have to share your data with third parties, including third-party service providers and other entities in the Group. We will only do this when it is fair and lawful to do so.
We will share your information with:
- other parts of C&C Group plc. in the context of a business reorganisation or group restructuring exercise, for system maintenance support and hosting of data.
- credit reference agencies for the purposes of ID verification.
- companies we have chosen to support us in the recruitment process e.g. recruitment agencies.
- law enforcement and other appointed agencies who support us (or where they request the information) in the prevention and detection of crime.
- We may share your personal information with other third parties, for example in the context of the possible sale or restructuring of the business.
- We may also need to share your personal information with a regulator or to otherwise comply with the law.
Before disclosing your personal information to such third parties we will take appropriate steps to ensure that those persons are authorised to receive your information, will treat your personal information as confidential and that they will not use such information for any purposes other than within the scope specified by and / or agreed with the Group.
We use the Harbour recruitment management system operated by 3D MarComms Limited (“Harbour”) to capture, store, view, change and otherwise process personal information as part of our recruitment process. Harbour are defined as a data processor for C&C Group, and will only process personal data as instructed by us.
How long we’ll keep your information
If you are unsuccessful in applying for a role, we will keep your data for six months before securely destroying it.
If you ask us to retain your personal information on file, on the basis that a further opportunity may arise in future and you wish to be considered for that (our ‘Talent Bank’), we will keep your data on file for six months before securely destroying it.
If you are successful and become an employee, worker or contractor we will process your personal information in line with our obligations in relation to your contract of employment and will securely destroy your personal information after six years of leaving our employment.
Your rights in connection with personal information
By law you have the right to:
If you want to exercise any of these rights please contact GDPR@candcgroup.com.
Right to withdraw consent
In circumstances where your consent is the lawful basis for the processing, you have the right to withdraw your consent at any time. To withdraw your consent, please contact GDPR@candcgroup.com.
Right to complain to a data protection regulator
We strive to collect, use and safeguard your personal information in line with data protection laws and guidance. If you do not believe we have handled your personal data appropriately, please get in touch with our Data Protection Officer (details above) so that we can try to resolve your concerns.
While we hope that we can resolve any concerns with you, you do have the option to complain to a data protection authority:
UK Information Commissioner’s Office (ICO) – https://ico.org.uk
Irish Data Protection Commission (DPC) – https://www.dataprotection.ie